As a result, abstract rules create problems if group members have different ideas about how to act respectfully. 17. Be curious to learn about alternative perspectives. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n Display the ground rules so that they're visible to everyone. Distribute different lists. Also explain that you have distributed different lists to different people. endobj Team Building This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. <>>> Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. After this agreement, the group can stop arguing and move on. Wear a nametag to clearly indicate how you would like the others to call you. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 68. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Ground rules can be changed at any time as long as you abide by the ground There are always a mix of extrovert and introverted people in a meeting. Ground rules should always be used with a clear purpose. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. (These are in no particular order. Use case: Sparking creativity and having a productive brainstorm. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Read the background documents prior to the worrkshop. Share meeting outcomes with other stakeholders that should be kept in the loop. Be engaged all the time. Repeats may require the ground rule being restated. 4. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. Attend the workshop with positive expectations. Refer to these notes during and after the workshop. Analyze and discuss ideas, not people. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Blue sky thinking is brainstorming without limits. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. 30. Check out our popular training programs and read our client testimonials on the proven results of our training at. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Sorted by their most common use case. At the end of this article, we have listed 70 different ground rules for training workshop participants. Guide for Setting Ground Rules. Dont ask questions for attacking other peoples ideas. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 18. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. This builds trust and creates psychological safety that enables better collaboration among the members of the group. There are different types of ground rules. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Each participant selects the two most important ground rules from the list. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. Interested in learning more about our train the trainer courses? Decisions Making Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. It's a great meeting rule to put the group into a forward-looking mindset. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. Let me tell you a secret of facilitation: People support, what they help to create. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Ask participants if they can agree to respect these ground rules. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 49. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. Research shows that calling out a team member can create unintended consequences if the person calling them out is wrong: The other person will keep raising the issue or will shut down for the rest of the meeting. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 0000003239 00000 n Once stated, anyone in the meeting can say "ELMO!" "Explore interests, not . The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). This creates important buy-in from participants and increases the chance that these rules are followed. 45. Do your homework. Unlimited meetings with up to 25participants in each. 0000049313 00000 n Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Use MeetingSift for free. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. 19. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. This is where meeting ground rules come in to play. mtC+ Arrive on time for the workshop. But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 3. You have a unique perspective on the training topic. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 0000008050 00000 n The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. %PDF-1.5 If that isnt the case, participants will quickly forget about them, or might even feel restricted. Seek first to understand, then to be understood. Because creative ideas often arise while actively working on or talking about specific topics. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 32. Introduce yourself to the others. Treat serious topics lightly. [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. Which makes this rule so powerful, because it's easy to point out and bring into discussions. 50. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. Make surethat everyone agrees with the rules. Brief the participants. Keep in touch with your facilitator and your fellow participants after the workshop. 69. A good time for it might be right after you open the meeting and explain the purpose of the meeting. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. The more tangible ideas are, the easier it is to discuss them. Tool: Ground Rules. Normally, we do this in reverse. 62. 0000007101 00000 n Single slip-ups can usually be given a pass. Make sure decisions are supported by the group, otherwise they wont be acted on. Participate 100% by sharing ideas, asking questions, and contributing to discussions. Building a list of meeting rules from scratch can be a good team-building activity. Behavioral ground rules are more useful. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. The Best Conflict Resolution Books in 2023. http://www.hawaiienergypolicy.hawaii.edu/. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 61. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. The Best Conflict Resolution Books in 2023. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 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